How to manage market, festival and catering bookings (without spreadsheets)

If you’re juggling markets, festivals and private catering, the hardest part isn’t cooking - it’s context switching:

• where you’re meant to be
• what you agreed
• what’s paid
• what’s still outstanding

Here’s a simple workflow that keeps your head clear and your admin under control.

1) One calendar for everything

Put all event types in a single calendar:

• markets and regular pitches
• festivals and pop-ups
• private catering
• brand activations

This is how you prevent double-booking and last-minute panic.

2) Store the details with the booking

Keep the details next to the event - not in DMs, emails and random notes.

Capture:

• organiser contact
• pitch info + arrival time
• setup requirements (power, gazebo, tables)
• address + parking notes
• menu notes (if private catering)

3) Track money simply (deposits + status)

Use a simple status flow so you always know what to chase:

unpaid → deposit paid → partially paid → paid

This is enough for most vendors to stay on top of cash flow without turning into an accountant.

4) Add a “post-event” checklist so admin doesn’t pile up

After a busy day, you need the same actions again and again:

• mark completed
• mark paid (if needed)
• log key expenses (stock top-up, fuel, pitch fees)
• generate invoice (if relevant)

The goal is to reduce “admin debt” after service.

5) A quick booking template (copy/paste)

If you’re setting up a booking, make sure you can answer:

• Who is the organiser + best contact method?
• Where is it and what are the access/parking notes?
• When do you arrive and when do you serve?
• Money: deposit amount, due date, remaining balance
• Setup: power, gazebo rules, tables, water access
• Notes: anything that can go wrong (and how you’ll handle it)

Want this workflow in one place?

That’s exactly what Streatflow is built for - bookings linked to invoices and payment status, with a clean calendar view.

See Features or start at Pricing.